Understanding Facilitated IEP/504 Meetings in Rhode Island
Facilitated IEP/504 meetings offer a structured approach to planning and developing Individualized Education Programs (IEPs) or 504 plans. These meetings aim to keep the focus on the best interests of the student, ensuring that all team members are heard and that decisions are made collaboratively. In Rhode Island, these meetings are supported by the Rhode Island Department of Education's Office of Student, Community, and Academic Supports, offering a free, state-sponsored service to enhance communication and collaboration among IEP/504 team members.
What is Facilitation?
Facilitation occurs during regular team meetings, such as IEP or 504 planning meetings. The facilitator, an impartial and skilled individual, guides the team by maintaining focus on the student’s needs. This role involves conflict prevention and resolution, encouraging communication specific to the IEP/504, and empowering team members to actively participate. It is important to note that facilitation is voluntary, requiring agreement from both parties to invite an external facilitator.
The Role of the Facilitator
- Helps develop group norms, an agenda, and desired outcomes for the meeting.
- Guides discussions by asking student-focused questions.
- Keeps the team on task and the meeting on schedule.
- Clarifies points of agreement and disagreement, assisting in identifying workable solutions.
- Does not make decisions or become a team member.
- Does not address issues unrelated to the IEP/504 or draft the IEP/504.
Benefits of IEP/504 Team Meeting Facilitation
- Improves relationships among team members.
- Promotes open communication and collaboration.
- Ensures full participation from all team members.
- Enables effective and efficient teamwork to create a supportive IEP for the student.
- Keeps decision-making with those who know the student best.
- Helps resolve disagreements quickly compared to other dispute resolution processes.
Requesting a Facilitated IEP/504 Team Meeting
These meetings are voluntary and free for parents and schools. While not required by the Individuals with Disabilities Education Act (IDEA), they can be initiated by parents, adult students, or district personnel with the approval of their Special Education Director or 504 Coordinator. To request a meeting, both parties must agree to participate and complete the Facilitated IEP/504 Request Form. Forms are available in English, Spanish, and Portuguese.
Rights and Responsibilities
Facilitation does not relieve districts of their regulatory obligations, including timelines. If an agreement is reached, the district must complete the IEP/504 document and provide copies to the parent or adult student. The only records kept include session details and outcomes, but neither RIDE nor the facilitator retains the IEP/504 document itself.
Dispute Resolution
Facilitation does not prevent parents or districts from pursuing other dispute resolution options. Formal processes are outlined on the RIDE Dispute Resolution webpage.
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